Prepare your first session

Preparation checklist

1. Confirm that the signed-in account can create the room and cover the planned number of participants.
2. Confirm that the scenario you plan to use is selectable.
3. Test the facilitator device, one participant device, the shared display, and the event connection.
4. In Host readiness, choose the exact room and distinguish Room observed, Player reported and Not tested. Refresh expired checks; account setup alone does not test the event.
5. Use Practice on the intended network: join a participant, prepare the projector briefing, listen on the event speakers, check captions or the complete text fallback, and test fullscreen and reconnect.
6. Read the facilitator walkthrough and keep the event continuity guide available offline.
7. If another facilitator will help, agree on responsibilities without sharing account credentials.

Review the scenario and plan a fallback

Open the selected scenario, review its public description and facilitator guidance, and rehearse the joining and progression flow using the preparation checklist. Participants join without participant accounts; joining and identity guidance is in Participants and teams.

Plan a contingency if a device or display is unavailable. Before pairing a participant with a nearby device, preserve each participant's identity, private answers and any private information the available scenario uses. Do not share a private view simply to work around a device problem.

If a check is incomplete

Follow the action shown beside the problem. An account or access problem needs the account owner or account administrator. A browser or display problem can usually be addressed on the affected device.

Important: A Ready result applies only to the named observation. Warning means a limitation or untested condition; Blocked needs recovery. No check grants launch access or certifies a physical device, another browser or assistive technology. Rehearse each environment you intend to use.